We hope that you take the time to review the following information to become acquainted with the Procurement Division. It is our hope that you find the following information intuitive and useful in your business endeavors with the City of Rancho Cucamonga.
The Rancho Cucamonga's Procurement Division purchases goods and services for all city departments including the Rancho Cucamonga Fire Protection District and the Police Department. Procurement is the gatekeeper of a market that grows increasingly sophisticated and diverse. Competition is the keyword that drives the use of the City's tax dollars most effectively.
The City of Rancho Cucamonga adopted a centralized purchasing system of procurement. By concentrating purchasing responsibility into a centralized function, it allows the organization to achieve stabilization in the process and increase savings. The Rancho Cucamonga Municipal Code, Chapter 3.08, Section 3.08.030 authorizes the Procurement Division to conduct centralized procurement practices. Benefits of centralized procurement provides greater control over taxpayer dollars, provides cost savings, mitigates duplicate purchases, and allocates staff resources more efficiently.
Centralized control improves relations with the business community by providing a single point of contact for information. One source of information for the business community reduces frustration and confusion regarding public procurement procedures. Central procurement helps ensure the fair and equitable treatment of all vendors and increases transparency as to how public funds are being expended.
To be a valued added Procurement Division due to the use of innovative sourcing, formation of strategic partnerships, open communication and transparent processes.
To establish and maintain positive and professional relationships with our internal and external customers. To conduct all business in accordance with policies, procedures; and in compliance with any legal and regulatory requirements. To remain open, competitive, and fair in all our business practices while obtaining goods and services for the best value to the City.
The Institute believes, and it is a condition of membership, that the following ethical principles should govern the conduct of every person employed by a public-sector procurement or materials management organization:
RESPONSIBILITY TO YOUR EMPLOYER
Avoid any private or professional activity that would create a conflict between your personal interest and the interests of your employer
Avoid the appearance of unethical or compromising practices in relationships, actions and communications
Never solicit or accept money, loans, credits or prejudicial discounts, gifts, entertainment, favors or services from your present or potential suppliers which might influence or appear to influence purchasing decisions.
There are times when during the course of business, it may be appropriate to conduct business during meals. In such instances, the meal should be for a specific business purpose.
Keep bidders proprietary information confidential.
Maintain and practice, to the highest degree possible, business ethics, professional courtesy and competence in all transactions .
Remain free of any and all interests and activities which are or could be detrimental or in conflict with the best interests of the employer. Refrain from engaging in activities where the buyer has a significant personal or indirect financial interest.
It is the obligation and the responsibility of the buyer, through affiliation with professional organization, to represent that organization in a professional and ethical manner.
It is the policy of NIGP that any member of the institute who personally, or on behalf of his local chapter, is involved in the process of acquiring advertisers and / or exhibitors on behalf of the institute, shall act only in the capacity of providing referrals of potential or interested parties to the institute. As a result of such referral, should the institute form a contractional obligation, appropriate credit shall be given to the individual or chapter.